Washington Certificate of Authority

A Washington Certificate of Authority is an essential document that allows a foreign entity to conduct business in the state of Washington. This certificate essentially grants permission for the entity to operate legally within the state, ensuring compliance with state regulations and tax laws. Without this certificate, the entity may face penalties and legal consequences for conducting business in Washington without proper authorization.

Obtaining a Washington Certificate of Authority involves submitting an application to the Washington Secretary of State’s office and meeting certain requirements such as appointing a registered agent in the state. This process helps to establish the foreign entity as a legitimate business entity in Washington, enabling it to enter into contracts, acquire property, and engage in other business activities within the state.

What is a Washington certificate of authority?

To conduct business in Washington, companies must register with the Washington Secretary of State. Businesses incorporated in another state usually apply for a Washington certificate of authority, which registers them as a foreign entity, eliminating the need to form a new entity. Operating without this certificate can lead to penalties or fines, and various entities like licensing agencies, banks, and vendors often require it.

When do I need a certificate of authority?

Common reasons to apply for a certificate of authority include opening an office in a different state, hiring employees residing in the state, starting a contract or job in a new state, meeting vendor or bank requirements, and fulfilling licensing authority requirements.

How do I get a Washington certificate of authority?

To obtain a Washington Certificate of Authority, you must submit an Application for Certificate of Authority along with necessary certificates or certified copies from your home state. Appointing a registered agent is crucial for approval. It’s essential to carefully follow the state’s instructions to avoid rejection due to minor errors.

For various types of foreign entities:

  • Agency: Washington Secretary of State – Corporations Division
  • Filing Method: Mail or online
  • Agency Fee: $180
  • Law: RCW § 23.95.510
  • Penalties: Non-compliance may result in fines
  • Certified Copy Requirement: Not mandatory
  • Certificate of Good Standing Requirement: Original copy dated within 60 days

What do I need from my home state?

In addition to other requirements, you need to submit a certificate of existence from your home state within 60 days for different entity types.

What is a registered agent?

A registered agent accepts legal documents and official notices on behalf of your business. When applying for a Washington Certificate of Authority, you must designate a registered agent with a physical address within the state. A local registered agent address can fulfill this requirement, offering same-day document scanning and other services for a flat annual fee.

What is the contact information for the state?

Washington Secretary of State – Corporations Division
Physical Address: 801 Capitol Way South, PO Box 40234 Olympia, WA 98504-0234
Phone: (360) 725-0377
Website: www.sos.wa.gov/corps
Name Search: www.sos.wa.gov/corps/corps_search.aspx
Forms: www.sos.wa.gov/corps/Forms.aspx
Online Filing: www.sos.wa.gov/corps/

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